Got a document via email and need it signed and returned? No problem! The stress of printing it out, signing it, scanning it, and mailing it is a thing of the past. Just sign digitally – via app on your smartphone or conveniently on your computer.
Signing digitally is not only convenient, but also environmentally friendly. Printing out pages of contracts, signing them, and scanning them costs a lot of time and paper. That’s over! With just a few clicks, you can digitally sign a PDF document and send it back instantly. This works smoothly on iOS, Android, Windows and macOS. atechbook shows you what options you have.
Electronic signature and its validity
Attention, in advance you should know: Not every contract may be decided by electronic signature. Hand signatures are required for guarantees and terminations of employment and rental contracts. Sales contracts, on the other hand, can also be signed in electronic form.
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iOS allows digital signing out of the box
And this is how digital signing works: On the Mac, iPad or iPhone, you can edit and sign documents directly within the Mail app. Simply open the file attachment by tapping on it. Now the markup tool appears in the top right corner in the form of an encircled pen – click on it to open the painting tools. Now select “+” and then “Signature” from the pop-up menu. Draw your signature with your finger and confirm it with “Done”. Multiple signatures can be stored in this way.
In the toolbar you can also select different pens for drawing, as well as a highlighter.
Sign digitally on Android with Adobe Fill & Sign.
Android unfortunately does not have any on-board tools that allow digital signing, for example in Gmail. But Adobe offers an alternative with the “Fill & Sign” app. After installing it, you can open documents with it. You can then sign them with a tap on the signature button. Afterwards, you can share the document again, for example via e-mail. However, only five signatures per month are free – after that Adobe wants to see money.
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Windows can do it with Adobe Reader
Adobe also offers a signature solution for Windows. Simply open the PDF document you want to digitally sign and tap the Signature button in the toolbar at the top. There you can add your signature and place it on the document. After that, just go to File and “Save As…”. The signed document will then be ready to send at the chosen path.
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Can you sign digitally in Word?
Unfortunately, it is not possible to sign digitally directly in Word. There is indeed a “Draw” function in Microsoft Word. But the drawings are quite cluttered by mouse and thus rarely reflects the actual signature.
However, you can still sign your document digitally. In doing so, you can choose between two options:
Digitize manual signature
Important in advance: this variant requires a scanner to sign digitally. To do this, follow the steps below:
- Write your signature on a piece of paper.
- Scan the page and save it to your computer in a common file format (BMP, GIF, JPG or PNG).
- Now open the image file.
- To crop the image, click on it to open the Image Tools – Format tab. Then click “Crop” and then crop the image.
- Right-tap the image, and then click “Save as image” to save the image as a separate file.
- Select “Insert” youkuohao_52f27gfH$32J “Images” to add the signature to a document.
So now you can digitally sign any of your Word documents in the future. But beyond that, there is another option where you don’t need a scanner.
Export to a PDF document
Not every Word document has to be printed and scanned for you to sign. With a trick, you can also sign Word documents digitally. To do this, simply export the document to a PDF file. You can then open it with Adobe Reader and add your signature as explained above.